Zoom Meeting Integration in Mewayz
In the fast-paced world of today, effective time management and organization are paramount for both individuals and organizations.
Introduction
The Zoom Meeting Integration system is a comprehensive video conferencing management platform that seamlessly connects your business operations with Zoom’s video conferencing services. This system allows you to configure Zoom API credentials through system settings and create, manage, and schedule Zoom meetings directly from your software platform. The integration enables automatic meeting creation, user invitation management, and calendar-based meeting visualization. Users can join meetings directly through the system when logged in, and administrators can track meeting participation, duration, and status through comprehensive reporting and calendar views.
How To Install Zoom Meeting Add-On?
To Set Up the Zoom Meeting Add-On, you can follow this link: Setup Add-On.
Integration With Multiple Add-Ons
- If the Add-Ons like Google Calendar and Outlook Calendar are enabled, and if you enable the toggle button given for Zoom meeting, then the meeting that has been created will be visible on Google Calendar and Outlook Calendar.
- Google Calendar
- Outlook Calendar
How To Use Zoom Meeting Add-On?
System Settings – Zoom Meeting Configuration
- To set up Zoom integration, navigate to the System Settings and locate the Zoom Meeting configuration section. Click the configuration option to access the Zoom API setup form. Enter your Zoom Account ID in the designated field – this is your unique Zoom account identifier that you can find in your Zoom account settings.
- Next, input your Zoom Client ID, which is the application identifier provided when you create a Zoom app in the Zoom Marketplace. Finally, enter your Zoom Client Secret, which is the secure authentication key paired with your Client ID for API access.
- These credentials are essential for establishing the connection between your system and Zoom’s services, and all three fields must be completed accurately for the integration to function properly.
- To generate the credentials, you can follow this link: Generate Credentials
Zoom Meeting Management
- To add a new Zoom meeting, click the “Create” button on the Zoom Meeting page. Enter a descriptive title and an optional detailed description for your meeting that clearly identifies the purpose or topic.
- Select the participants you want to invite using the multi-select dropdown – you can choose multiple participants from your system’s user database. Set the start date and time for your meeting using the date/time picker to ensure participants know when to join.
- Specify the duration of the meeting in minutes to help participants plan their schedules accordingly. Configure advanced meeting settings, including host video (enable/disable host camera by default), participant video (control participant camera access), waiting room (require host approval for entry), and automatic recording options for meeting documentation.
- You can optionally add a password for additional meeting security – this field is not required but recommended for sensitive meetings.
Enhanced User Management & Meeting Controls
- When you add a meeting, the invited users will automatically see the option to join the meeting when they log into the system, making it easy for participants to access the meeting without needing to remember separate meeting details.
- The meetings list page displays all scheduled meetings with columns showing Title, Invitees, Meeting Date/Time, Duration, URL (including both Start URL for hosts and Join URL for participants), Status, and available Actions.
- You can use the Search and Filters buttons to manage your meeting list effectively. For each record, you can use the action buttons to Start the meeting, Join the meeting, access detailed meeting information, Edit the record to update any details, or Delete to remove meetings from the system.