For Healthcare Practices

Practice Management That
Reduces No-Shows by 40%
and Cuts Admin by 12hrs/Week

Online booking with automated reminders, patient CRM, medical invoicing, staff scheduling, and telemedicine-ready link-in-bio — all in one HIPAA-aware platform. From $49/mo with no per-patient fees.

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14-day free trial No credit card required No per-patient fees HIPAA-aware data handling
40%
Reduction in appointment no-shows
12 hrs/wk
Admin time cut per practice
$49/mo
Starting price, unlimited patients
The four healthcare admin problems

What's eating your practice's time and revenue

18% no-show rate industry average

Appointment no-shows drain revenue

Every no-show is a lost appointment slot that cannot be refilled at short notice. At $150 average appointment value and an 18% no-show rate, a practice seeing 30 patients/day loses $810/day in unrecoverable revenue. Manual reminder phone calls don't solve this — automated SMS and email sequences do.

4 hrs/day on billing in solo practices

Manual billing consumes clinical time

Creating invoices from scratch after each appointment, chasing unpaid balances by phone, and reconciling payments manually takes clinical staff away from patients. Without automated invoicing and payment links, cash flow suffers and billing errors increase.

Scattered across email, paper & EHR

Patient records are fragmented

Appointment history in your booking tool, billing records in your invoicing software, patient notes in a separate EHR, and contact details in an email inbox. Your team wastes 20–30 minutes per patient retrieval piecing together the full picture before each appointment.

Rota errors cause 1-in-5 scheduling gaps

Staff scheduling causes coverage gaps

Rotas built in spreadsheets, shift swaps via WhatsApp, and leave requests by email create coordination failures. Staff scheduling gaps mean overbooked practitioners and underused clinic slots — simultaneously burning out clinicians and losing revenue.

Platform modules

Six modules for modern healthcare practices.

Booking, patient records, billing, and staff management in one connected platform — no more switching between four separate tools.

Online Booking Cut no-shows by 40%

Online Booking & Automated Reminders

Patients book appointments 24/7 through your website or booking link. Automated SMS and email reminders fire 48 hours and 2 hours before each appointment. Cancellation and rebooking is self-service — freeing your reception team from phone queues and significantly cutting no-show rates.

24/7 online booking SMS + email reminders Self-service rescheduling Calendar sync
Patient CRM One record per patient

Patient CRM — Full History in One View

Complete patient profiles with appointment history, billing records, treatment notes, and document attachments — all in one record. Your team sees the full patient picture before each appointment without switching between systems. Secure access controls keep sensitive data protected.

Full patient profiles Appointment history Document attachments Access controls
Medical Invoicing Get paid 50% faster

Medical Invoicing — Get Paid After Every Appointment

Auto-generate invoices at appointment completion. Send payment links via SMS or email. Accept card payments, direct debit, or bank transfer. Track outstanding balances and send automated overdue reminders. Invoice templates include service codes, consultation notes, and practitioner details.

Auto invoice on completion Payment links Overdue reminders Multi-currency
Staff Scheduling Save 12 hrs/week admin

Staff Scheduling — Eliminate Rota Gaps

Build weekly rotas, assign practitioners to clinic rooms, and manage leave requests in one system. Staff see their own schedules and can flag availability changes. Managers see clinic coverage at a glance and receive alerts when appointments are booked into understaffed slots.

Rota builder Leave management Coverage alerts Practitioner calendars
Telemedicine Ready No extra telehealth cost

Telemedicine Ready — Virtual Consultations

Your Mewayz booking link works for virtual appointments too. Set specific practitioners or service types as video-consultation-only. Send patients a secure video call link automatically in their appointment confirmation. No separate telehealth subscription needed.

Video appointment booking Secure call links Practitioner-specific types Auto-send to patients
Secure Documents HIPAA-aware data handling

Secure Document Storage — Patient Forms & Records

Store intake forms, consent forms, referral letters, test results, and clinical notes securely. Patients can complete digital forms before their appointment. Documents are linked to patient records, encrypted at rest, and access-controlled by staff role.

Digital intake forms Consent management Encrypted storage Role-based access
How Mewayz compares

Mewayz vs SimplePractice vs Jane App vs Practice Fusion

Most healthcare platforms lock you into per-clinician pricing that grows painfully as you hire. Mewayz uses flat-rate team pricing.

Feature Mewayz
Online booking + reminders
Patient CRM
Medical invoicing
Staff scheduling
CRM & donor tracking
Flat-rate team pricing
Telemedicine support
Setup in under 1 day
Starting price $49/mo
Healthcare practice stories

Practices spending less time on admin and more time with patients

"We had a 22% no-show rate at our physiotherapy clinic. Three practitioners, 45 appointments a day — nine of those were wasted slots. After switching to Mewayz, the automated SMS reminders (sent 48h and 2h before) cut our no-show rate to 8%. That's six recovered appointment slots per day, roughly $900/day in recovered revenue. The system paid for itself within the first hour of the first day."
T
Dr. Taiwo Adeyemi Clinic Director, ActivePhysio Centre Physiotherapy, Nigeria
No-shows: 22% → 8%
"I run a solo GP practice. Before Mewayz, I spent the last 90 minutes of every workday on invoicing — creating bills, sending them by email, chasing the unpaid ones. Now invoices generate automatically when I mark an appointment complete. Patients get a payment link by SMS. I spend 10 minutes on billing a day instead of 90. That freed time went back to patients, which meant I could see two more appointments daily."
P
Dr. Priya Mehta General Practitioner, Mehta Family Health Solo GP practice, UK
Billing: 90min → 10min/day
"Scheduling six therapists across two clinic locations was our biggest operational headache. Spreadsheet rotas, Slack messages for shift swaps, and email leave requests — it was constant chaos. Mewayz centralised everything. Each therapist sees their own schedule, requests leave digitally, and we see coverage gaps before they become a problem. We haven't had a double-booking in four months."
N
Natalie Sorensen Practice Manager, Mindspace Therapy Clinics Mental health, Denmark
Zero double-bookings in 4mo
Healthcare practice pricing

Starter from $49/mo. Pro at $99/mo. All features, flat-rate.

The Starter plan at $49/mo covers online booking, patient records, and invoicing — ideal for solo practitioners. The Pro plan at $99/mo adds staff scheduling, advanced reminders, document storage, and team workspaces — built for multi-practitioner clinics. No per-clinician fees.

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14-day free trial. No credit card required. Cancel anytime. 30-day money-back guarantee.

Frequently asked questions

Healthcare Practice FAQs

Mewayz is built with HIPAA-aware data handling practices including encryption at rest (AES-256), encryption in transit (TLS 1.3), role-based access controls, audit logging, and data residency options. For regulated US healthcare providers requiring a formal Business Associate Agreement (BAA), please contact our team — we offer BAA execution on Pro and Enterprise plans.
Yes. Patients receive a booking link (or you embed a booking widget on your website). They select their practitioner, appointment type, and preferred time slot. Confirmation emails and SMS fire automatically. Reminders go out 48 hours and 2 hours before the appointment. Patients can reschedule or cancel online — all without reception involvement.
When you mark an appointment as complete, Mewayz generates a draft invoice automatically using the service fee for that appointment type. You approve and send it with one click. Patients receive an email or SMS with a payment link. Stripe, PayPal, and bank transfer are supported. Automatic overdue reminders fire at 7, 14, and 30 days.
Yes. Each practitioner has their own calendar and availability settings. You can assign appointment types to specific practitioners and configure room bookings so that slots don't overlap. Staff scheduling shows coverage across all practitioners with gap alerts before the rota goes live.
Mewayz integrates via Zapier with most EHR platforms, including Epic, Athenahealth, and Kareo, for data synchronisation. For practices that use Mewayz as their primary patient record system, clinical notes, documents, and intake forms are stored within Mewayz — no external EHR required for many private practice use cases.
You can export all patient records, appointment history, invoices, and documents in standard formats (CSV, PDF) at any time — including after cancellation. Data export is included on all plans. We retain your data for 30 days after cancellation to allow for re-activation or complete export.
Join 30,000+ practices running on Mewayz

Fewer no-shows. Less admin.
More time with patients.

14-day free trial. No credit card required. Set up in under a day. Most practices recover the annual cost in recovered no-show appointments within the first week.

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HIPAA-aware SOC 2 compliant 30-day money-back Export all data anytime
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Frequently asked questions

Healthcare FAQ

Mewayz implements strong security practices including data encryption at rest and in transit, role-based access controls, and audit logs. For HIPAA-covered entities, please contact our team to discuss your specific compliance requirements and our Business Associate Agreement (BAA) availability.
Yes. The CRM manages patient contacts and history, the helpdesk handles patient inquiries and support tickets, and the booking module manages appointment scheduling. This covers the administrative and communication side of patient management for practices not requiring clinical EHR systems.
Mewayz generates professional invoices for consultations, treatments, and recurring care plans. Collect payments online via Stripe or PayPal, track outstanding balances, and send automated payment reminders. For insurance billing, Mewayz handles the patient-facing invoice side while you work with your billing software for claims.
Yes. The HR module handles staff records, leave management, and onboarding. The booking module can be configured for staff appointment scheduling. Role-based permissions ensure administrative staff, clinicians, and billing teams only see the data relevant to their role.
Yes. Private practices, physiotherapy clinics, dental practices, wellness centers, and health coaching businesses all use Mewayz for patient CRM, appointment booking, invoicing, and staff management. It handles the business operations side so you can focus on patient care.

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